Whether you’re using PowerPoint or a different tool at work, creating presentations may seem like an easy task. However, the last thing you want to do is to stand in front of your peers watching them fall asleep as you talk. If you’ve been left with the responsibility of creating a professional PowerPoint presentation, there are a few simple ways you can ensure you create something that is exciting and makes people want to learn more about what you have to say.
In fact, a poorly designed presentation can even make your audience irritated. Blurry graphics, the wrong sized text and font that is hard to read are all major factors to what could turn out to be a bad presentation. Instead, with a few simple tweaks, you’ll have a presentation that leaves your colleagues wanting more.
Plan your presentation
It goes without saying that before you even start creating a presentation, you need to plan it sufficiently. You will need to define what message you want to share with your audience and what your presentation goals are. From there, creating headlines for each slide on Post-It notes can help you to layout your presentation in front of you to have a clearer idea of what you will place on each slide. Make sure you have a clear beginning, middle and end and write your script accordingly.
Keep your presentation simple
When presenting to your audience, you don’t want your slides to be unnecessarily complicated. Your story and your message could get derailed by an over-complicated slideshow, which is only going to act as a distraction to your audience. It’s important to remember to not feel like you have to fill every single area of your slide. The less clutter on a slide, the more it will help support your presentation, rather than distract.
Choose the right fonts
Unless you’re a PowerPoint designer, stick to a single font face using basic colours and font sizes. You need to ensure your fonts are easy to read and aren’t too cluttered on each slide. As well as choosing the right font, you don’t want to overload a slide with a wall of text. Instead, include just the main points to not overwhelm your audience with too much information.
Limit your bullet points
Always keep in mind that your PowerPoint presentation is there to support you. The slides should only mean something to the audience if you’re there talking them through it. So many presentations are filled to the brim with bullet point after bullet point. If you really need to help your audience take in more information after the presentation is completed, a hand-out that they can take home with them is much more beneficial than huge lists within your presentation.
Select the right images
In some cases, images may not be necessary. But, when you do choose images, make sure they’re the right ones. Forget about using old-school clip-art images and instead choose professional stock images. The image used should be there to reinforce your message, not to make things look pretty. Bar charts and graphs are usually helpful but again, limit these if possible. As an example, you likely don’t need a graph to show the 20% increase in sales in the last quarter, but an image showing how it was done might be useful.
Practice, practice, practice
The saying “practice makes perfect” is absolutely true when it comes to presentations. Practice going over your presentation and speaking it out loud. Go through your slides as you talk to make sure slides are in the correct order, the slides match what you’re saying and that you’re not relying too heavily on the presentation to send your message. If possible, practice your speech with the slides in front of a colleague. They can have an extra set of eyes over everything and may pick up on small typos that you could have missed. It’s a great way to collaborate with a team member and they may help you to give your presentation a new approach that you may not have thought of previously.
Hire an expert
If you’re in a situation where your presentation could make or break a deal, this is where you may consider hiring an expert. Doing it on your own may not be enough, so investing in a professional PowerPoint presentation design agency may be worth your time. One of the biggest reasons to hire a professional is that they have the experience and expertise to save you a huge amount of time. You can easily avoid all the mistakes that could happen with creating your own PowerPoint presentation and get your presentation ready as quickly as possible. Their experience makes them hugely knowledgeable on how to use PowerPoint in ways that many people don’t even realise exists or is even possible.
Creating a presentation worthy of everyone’s time takes great care and practice. With the right elements, you’ll be able to have a PowerPoint presentation that helps send your message accurately. Even if you’re a great speaker, a poorly made presentation can make or break your speech. For company presentations, keynote conferences, or pitching presentations, choosing a professional to create your presentation truly pays off.
If you’re looking for high-quality presentation designs, contact the experts at Design Arena. We have the experience and knowledge to ensure your PowerPoint presentation is professional, accurate and beautifully designed. Contact today for a free quote.